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Home » Jobs » Al Marwan Group Holding » Office Management & Administration

Arabic Executive Secretary- Female

Category Office Management & Administration
Job Ref MGH-031-2015
Job Posting Date Wed 1 Nov, 2017
Job Expiry Date Tue 30 Jan, 2018
Experience Required
0 - 2 Years
Minimum Education Bachelors Degree

Job Purpose:

Looking for extermly hardworking and qualified Arabic speaking secretary.

Job Description:

-    Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
-    Arrange conferences, meetings, and travel reservations for office personnel.
-    Complete forms in accordance with company procedures.
-    Compose, type, and distribute meeting notes, routine correspondence, and reports.
-    Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
-    Locate and attach appropriate files to incoming correspondence requiring replies.
-    Mail newsletters, promotional material, and other information.
-    Maintain scheduling and event calendars.
-    Make copies of correspondence and other printed material.
-    Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
-    Schedule and confirm appointments for clients, customers, or supervisors.
-    Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
-    Take dictation in shorthand or by machine, and transcribe information.
-    Collect and disburse funds from cash accounts, and keep records of collections and disbursements.
-    Conduct searches to find needed information, using such sources as the Internet.
-    Coordinate conferences and meetings.
-    Establish work procedures and schedules, and keep track of the daily work of clerical staff.
-    Learn to operate new office technologies as they are developed and implemented.
-    Manage projects, and contribute to committee and team work.
-    Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
-    Order and dispense supplies.
-    Prepare and mail checks.
-    Provide services to customers, such as order placement and account information.
-    Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
-    Supervise other clerical staff, and provide training and orientation to new staff.
-    Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.

Job Desired Skills:

-    Bachelor's Degree from UAE (locally educated)
-    Fluent in Arabic and English
-    Excellent MS Office skills (word, powerpoint, excel)
-    Ability to type Arabic letters and take English dictation.
-    Fresh Graduates will be prefered or candidates who are immediately available to join can apply as well

 

Arabic Secretary, Executive Secretary,
Status Open

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